USAA Real Estate Company Office Manager (Amsterdam, The Netherlands) in United States
Acquiring, developing, financing and managing quality real estate investments since 1982, USAA Real Estate provides superior returns investing across the risk spectrum, with expertise in office, industrial, multi-family, retail and hotel assets. Investing for the USAA membership and aligned with more than one hundred investment partners across the world, we maintain an “Investor First” mindset with a significant co-investment in all programs. As the real estate investment management arm of USAA, a leading financial services company serving military families since 1922, USAA Real Estate has achieved a track record of success living up to the high standards set at USAA and sharing its culture. USAA’s balance sheet puts us in a position of strength – well capitalized to invest in multiple strategies. This is a distinct competitive advantage. USAA Real Estate is headquartered in San Antonio, Texas. www.usrealco.com
USAA Realco-Europe, B.V. (RealCo) is the European subsidiary company of USAA Real Estate. The company was formed in 2014 and is based in Amsterdam, the Netherlands. RealCo is a pan-European investor that is primarily focused on the creation of a modern logistics portfolio. With time, it is expected that RealCo may include other property types in Europe as well as expand its co-investment activities in Europe through the creation of fund and separate account vehicles. For more information, please see
USAA Realco-Europe, BV is seeking to appoint an Office Manager within its European Office. In this role the Office Manager will be overseeing and supporting general office operations. At this moment, the team in Amsterdam has eight (8) colleagues and is growing. Working as a team player, he/she will be responsible for communicating to external clients and internal colleagues in other locations and departments. As such, he/she will have good interpersonal skills and a command of Microsoft Office products to perform the assigned duties. Self-motivated, the Office Manager will anticipate work and perform well under deadlines.
Greet visitors and answer incoming phone calls.
Purchase office supplies and equipment and maintain proper stock levels.
Develop presentations, emails, reports, spreadsheets, minutes and memos on behalf of the team.
Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
Organize events (dinners, presentations, client events, etc).
Process and track expense reports and reimbursements for the team.
Act as the first line of contact for office suppliers and property managers.
Coordinate telecom contracts for the team and liaise with IT specialists to resolve computer problems.
Manage calendars for multiple executives including scheduling meetings, arranging appointments and schedules and tracking project deadlines. Other executive support requirements as needed.
Support the daily operational and administrative needs of the department, if and when necessary.
Support accounting and payment processing.
Arrange for document signatures and file important documents in an organized fashion in internal storage,databases and office location, as appropriate.
Additional duties as assigned
At USAA Real Estate our employees work in an ideal location and enjoy generous benefits packages including comprehensive medical, dental and vision plans, USAA Membership eligibility, educational and professional designation assistance, business casual dress attire and much more! Qualified applicants must successfully complete a pre-employment background and drug screen. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
USAA Real Estate is an Equal Opportunity and Affirmative Action Employer of Females, Minorities, Veterans and Disabled.
3+ years of Office Management experience supporting executive level management and their teams.
Experience drafting and editing presentations in Microsoft PowerPoint.
Must be professional, flexible, friendly and enjoy interacting with internal colleagues and external clients.
Advanced proficiency in Word, Excel, PowerPoint, Outlook, & Adobe.
Strong organizational and time management skills.
Accuracy and attention to detail.
Ability to prioritize assignments to meet numerous deadlines.
Excellent analytical, quantitative and problem-solving skills.
Exceptional written and verbal communication skills.
Fluent in English (spoken and written) and preferably another European language.
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